Personal Assistant / Head of Secretariat and Admin. Department, Project Coordinator, Board Secretary

Bank’s Secretariat Department coordination and control. Carrying out Management Board (hereinafter MB) meetings namely: ensuring the correctness and timely distribution of materials for MB consideration, preparation and coordination of the Minutes, registration of Minutes and informing all involved employees, keeping control over MB and tasks’ fulfillment and providing reports to the Board on fulfillment of tasks on the weekly basis. Verification and control over fulfillment of both MB Resolutions and all related materials to be approved by MB in a walk around manner. Backup to the ALCO Committee secretary and Credit Committee secretary (Minutes keeping, informing involved departments and employees). OTHER: Organization of the daily schedule for the CEO, providing administrative support and daily assistance; Booking and coordinating travel arrangements within tight deadlines for CEO; Preparing correspondence, documents and presentation materials; Interpreting from/to English upon necessity.

Carrying out business correspondence of behalf of CEO, coordination of CEO business meetings’ schedule, documents’ flow and videoconferences. Preparing all CEO necessary travel arrangements, both domestic and international, hotels booking, visa support and other related orders execution (restaurants booking, selection of the route and the transport mode, car rental etc.). Support in preparing a Temporary residence permit and a Work permit for the executive – nonresident. Comprehensive support of CEO during participation in World Economic Forum in Davos (coordination of the events’ program, hotel booking, car rental etc.). Interaction with business partners and organizations with a purpose of fulfillment CEO assignments. Ensuring the voting process and documents’ preparation related to the respective Supervisory Boards and Committees. Fulfillment of the personal assignments (payment of accounts, medical examinations etc.). Ensuring support in documents translation. Performing other duties as requested by CEO.

Carrying out Management Board (hereinafter MB) meetings and Supervisory Board (hereinafter SB) meetings, namely: ensuring the correctness and timely distribution of materials for MB and SB consideration, preparation and coordination of the Minutes, registration of Minutes and informing all involved persons, keeping control over MB and SB tasks’ fulfillment and providing reports to the Board on fulfillment of tasks. Verification and control over fulfillment of both MB and SB Resolutions and all related materials to be approved by MB and SB in a walk around manner. Ensuring dispatch of the incoming and outgoing documentation signed by the Member of the Board. Maintaining the journal of presence of Board Members and Directors. Assistance with translations and preparation of documents (if required). Preparing various reports if requested.

Coordination of Director’s business meetings’ schedule, documents’ flow and business correspondence. Preparing data for external and internal reports concerning activity of divisions subordinated to Director. Organization of the purchasing of goods and services using SAP and SRM systems. Preparing all Director’s necessary travel arrangements, both domestic and international. Ensuring organization and support of conferences. Ensuring support in documents’ translation if required. Support in the internal corporate events’ organization. Performing other duties as requested by Director.

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